The Legal Stuff…❤️

Policies/Terms & Conditions

By completing a vendor application, purchasing a ticket, or participating in an AGENDA VA LLC event, you confirm that you have read, understood, and agreed to these policies and terms. Failure to comply may result in removal from the event without refund or future participation opportunities.

Vendor Event Policies and Terms

Refund Policy

  1. Non-Refundable Payments:
     

    • All payments made to secure a vendor spot are considered final deposits and are non-refundable.

  2. Credit Option:

    • Vendors who cancel may be offered a credit toward a future event. Credits can be applied to an event or a different event.

    • If there are price differences between the original event and the new event, vendors will be responsible for paying the difference.

    • Credits must be used within 6 months of the original event date.

  3. Transferability:
     

    • Vendor slots are transferable but must be pre-approved by AGENDA VA LLC.

    • Both the original vendor and the prospective replacement vendor must contact info@agendava.com for approval. Transfers are not guaranteed and will be approved at the discretion of the event team.

  4. Event Cancellations by AGENDA VA LLC:
     

    • If an event is canceled or postponed by AGENDA VA LLC, vendors will be offered the option of a credit toward a future event or depending on the circumstances.

  5. No-Shows:
     

    • Vendors who do not attend their scheduled event without prior notice will not be eligible for a refund or credit.

  6. Approval Requirement:
     

    • Vendors are required to receive an official approval email from AGENDA VA LLC to participate in any event. Vendors who arrive without prior approval will not be permitted to set up or vend.

  7. Public Attendance:

    • Open to the General Public

  8. Traffic Flow Disclaimer:
     

    • AGENDA VA LLC does not guarantee a specific level of foot traffic or sales for any event, as each event is unique and traffic flow can be unpredictable.

    • However, we maintain our commitment to integrity by actively advertising and promoting the event to attract shoppers to the area.
       

Payment Terms

  1. Payment Deadlines:
     

    • All payments for vendor space must be paid in full within 48 hours from the time of receiving the acceptance email. There are no partial deposits or payment plans available.

  2. Accepted Payment Methods:  

    • Payments are accepted via VENMO,CASHAPP or cash at the AGENDA VA LLC Retail Store or online at agendava.com

  3. Booth Space Availability:

    • Booth spaces are sold on a first-come, first-served basis. No reservations or holds will be made without full payment.

  4. Price Adjustments:

    • If a vendor uses a credit toward a future event with a higher fee, the vendor is responsible for paying the price difference.

    • No refunds will be issued if the future event has a lower fee.

  5. Overdue Payments:

    • If payment is not successfully completed at the time of registration due to insufficient funds or other issues, the vendor's spot will not be held, and the vendor must reapply.

  6. Receipts and Confirmation:
      

    • Vendors will receive a receipt and confirmation email upon successful payment. If you do not receive confirmation within 24 hours, please contact info@agendava.com.

  7. Chargebacks or Payment Disputes:
     

    • Vendors who initiate a chargeback or payment dispute without prior communication with AGENDA VA LLC will forfeit their vendor spot and be prohibited from participating in future Agenda VA events.

Vendor Requirements

  1. Application and Approval:
     

    • All participating vendors must complete an application and receive an official approval email from AGENDA VA LLC before participating in any event.

  2. Setup and Breakdown:

    • Vendors must arrive 2 hour before the event starts to set up their booths.

    • Tardiness Policy: Vendors who are late to the event will forfeit their ability to vend that day, with no refund.

    • Breakdown should begin 1 hour before the event ends; however, vendors may sell up until the final minute. Vendors must start packing up before the event ends as a courtesy to the Landlord.

  1. Vendor Space:
     

    • Vendors must remain within their assigned 10' x 10' booth space.

    • Dollies and wagons must be returned to the vehicle after setup and cannot remain at the booth.

  2. Holiday-Specific Policies:
     

    • Increased Pricing: During the holiday season, vendor fees may be higher than usual due to increased demand and premium foot traffic.

    • Simplified Setup Expectations: Clean, efficient Racks and table setups are required due to space constraints.

  3. Cleanup and Departure:
     

    • Vendors must clean up all trash and fold chairs before leaving.

Marketing and Promotion Policy

  1. Vendor Consent:

    • By submitting a vendor application, vendors grant AGENDA VA LLC permission to use their business name, logo, and photos for promotional purposes.

  2. Vendor-Provided Materials:

    • Vendors are encouraged to provide logos, business descriptions, or product photos to maximize promotional opportunities.

  3. Event Promotion:

    • While vendor promotion is a priority, it is not guaranteed and may vary based on resources and schedules.

  4. Vendor Collaboration:

    • Vendors are encouraged to share event details with their networks, social and referrals to boost awareness visibility.

Prohibited Items and Activities

  1. Prohibited Items:

    • Vendors may not sell:

      • X-rated materials, weapons, drugs, alcohol, or counterfeit goods.

  2. Prohibited Activities:
     

    • Vendors may not sublet booth spaces or engage in disruptive sales tactics.

Liability and Indemnity

  1. Vendor Responsibility:
     

    • Vendors are responsible for their own property.

  2. Indemnification:
     

    • Vendors agree to indemnify AGENDA VA LLC from any claims arising from their participation.

Privacy Policy

  1. Data Collection:

    • AGENDA VA LLC collects personal information from vendors through the vendor applications for each event. This may include:

      • Name

      • Email address

      • Phone number

      • Business name and details

      • Payment information

  2. Use of Information:

    • The information collected is used for the following purposes:

      • To communicate event details, updates, and changes.

      • To process payments and issue receipts or refunds.

      • To include vendor names, business names, or logos in promotional materials (with prior approval).

      • To maintain records for internal reporting, planning, and future booking opportunities.

  3. Consent:
     

    • By completing a vendor application or purchasing a ticket, vendors agree to allow AGENDA VA LLC to store their information in our database for future bookings or event opportunities.

  4. Vendor Rights:
     

    • Vendors may request to:

      • Access their data.

      • Update or correct inaccuracies.

      • Delete their information from our database (except when retention is required by law).

      • Vendors wishing to exercise these rights can contact us at info@agendava.com.

  5. Data Sharing:

    • AGENDA VA LLC will not sell or share vendor data with third parties, except in the following circumstances:

      • When required by law or in response to a legal request.

      • To process payments securely via third-party payment platforms (e.g., Venmo, CashApp,PayPal, Square,SquareSpace).

  6. Data Security:

    • We take the security of your information seriously and implement measures to protect it from unauthorized access or misuse.

    • Payment information is processed through secure third-party platforms and is not stored by AGENDA VA LLC.

  7. Marketing and Promotion:

    • With vendor approval, AGENDA VA LLC may use vendor-provided logos, business names, or descriptions in promotional materials (e.g., social media, event flyers, websites).

      • Vendors who wish to opt out of promotional use of their information must notify us in writing at info@agendava.com.

  8. Retention of Information:
     

    • Vendor information will be retained for up to 12 months after the last event attended or as required by law. Vendors may request deletion of their information at any time by contacting info@agendava.com.

  9. Compliance with Privacy Laws:

    • While AGENDA VA LLC primarily operates in the U.S., we aim to align with privacy standards such as the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA):

      • Vendors have the right to know how their data is used, access their stored information, and request its deletion.

      • Vendors will not be penalized for exercising their privacy rights.

  10. Policy Updates:

    • This privacy policy is subject to change. Vendors will be notified of significant updates via email or during the vendor application process for events.